Location: Brazil
What does the client’s business do?
Our client is a consulting and media company focused on the events industry. They provide strategic guidance, marketing insights, and media exposure to event organizers, agencies, and tech providers.
They reached out to hire for an Executive Assistant & Project Manager position and, in just 12 days, we found the perfect candidate.
What were the requirements?
The role focused on finding a proactive and detail-oriented professional to support daily operations. The ideal candidate would take ownership of client communications, coordinate project workflows, and ensure smooth execution with little need for supervision.
Key Skills & Qualifications:
- Native or fluent English, with excellent written communication skills.
- Proven experience in client-facing roles.
- Strong organizational abilities and attention to detail.
- High level of autonomy and a proactive, problem-solving mindset.
What are the responsibilities?
Shortly after we started the search, Amanda stood out among the candidates. When she joined the team, her role focused on the following key responsibilities:
- Client Communication & Coordination: Serve as the main point of contact for clients, managing schedules, providing updates, and setting expectations with clarity and professionalism.
- Internal & External Project Coordination: Oversee multiple ongoing projects and timelines, keep contractors aligned, track deliverables, and support execution from start to finish.
- Meeting Support: Schedule meetings, take notes, and communicate action items to both internal teams and clients.
- Content & Platform Management: Handle newsletter scheduling and publishing via ConvertKit, update landing pages in Podia, and support LinkedIn content coordination and engagement.
- Team Alignment & Communication: Help the CEO and broader team stay on track by monitoring project progress, following up on tasks, and managing communication through Slack.
- Proactive Problem Solving: Identify and resolve operational challenges before they become roadblocks.
What was the candidate's background?
Amanda is a highly organized and proactive Executive Assistant with over three years of experience supporting C-level executives. Her expertise in scheduling, managing client communications, and coordinating projects aligns well with the core needs of this Executive Assistant & Project Manager role.
In her most recent role at a U.S.-based consulting firm, she was responsible for tracking timelines, organizing meetings, and maintaining detailed project documentation using project management tools, ensuring smooth execution from beginning to end.
Previously, at a U.S. accounting firm, Amanda managed complex executive calendars, oversaw internal and external communications, and coordinated logistics. Her experience working with American companies is a strong asset, and her autonomy, bilingual fluency, and ability to navigate fast-paced environments make her an excellent fit for this client-facing position.
How did they find this candidate?
The company used South! We help US businesses find, hire, and pay top Latin American talent.
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